Coordinator of Operations for the Nordics region

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In CIVITTA, we are searching for a Coordinator of Operations for the Nordics region. To make work meaningful for people everywhere, we ensure our own team reflects the diversity of the businesses we serve. Our success lies in the talented and passionate team of professionals who prove CIVITTA’s motto – Challenger Advisory.
We challenge our competitors- we deliver more value, at scale.
We challenge our clients- we are not afraid to ask the tough questions and help clients to challenge themselves or their own industries. 
We challenge ourselves- we like unconventional projects.
Challenge yourself and join our team at CIVITTA as a Coordinator of Operations for the Nordics region. 
In this position you will oversee operations for our branches in Sweden, Finland and Denmark.
You will also work closely with our Group COO on assigned tasks for other CIVITTA branches.
We are looking for a new colleague who is located in Poland (Warsaw).

You will:

  • Maintaining efficiency of processes related to administration, management, finance and legal;
  • Responsibility for contracting with clients, staff, external individual experts and organizations (external legal support is possible);
  • Responsibility for administrative costs related to general management, managerial and tax accounting (Administrative costs);
  • Responsibility for centrally managed HR costs (office, joint HR activities and projects, employee engagement events);
  • Coordination of the costs and activities related to specific streams (trainings, separate events, workplace costs/equipment and similar);
  • Collaboration with project leads on financial management and reporting of the projects;
  • Management and control of managerial finance and accounting;
  • Monthly closing procedures (revenues, expenses, hours reporting);
  • Cash flow management;
  • Ensuring efficient HR lifecycle in the company (assisting with recruitment, development, retainment, crisis management, HR-related documentation);
  • Occasional assistance in event preparation, marketing activities or office management.


  • You have at least 2 years of professional experience in a relevant field;
  • You have an interest to support our consultants in project implementation by providing them support in financial reporting;
  • You have an excellent command of spoken and written English (knowledge of Danish, Finnish or Swedish will be a plus).
  • You are able to prioritize tasks and make rational decisions;
  • You have analytical skills and pay attention to detail;
  • You are able to adjust in a very dynamic, fast changing business environment;
  • You are able to work in an international environment;
  • You are flexible to travel (approximately once per month).


  • We believe in fast professional growth of our employees, so we offer performance and salary review once a year;
  • Performance bonus (up to 20% of annual salary upon successful achieving KPIs);
  • Once a year CIVITTA International performs Management Evaluation and Coaching;
  • Regular training and experience sharing sessions;
  • Partial funding for external trainings;
  • International offsite trips – every year we travel to a foreign location to spend time together with the whole team from all over Europe;
  • Team bonding activities – we like finding new and creative ways to celebrate life together.


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