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Operations & Administration Specialist

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Headquarters Office Administration Ukraine
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Hello!

Ready to embark on a journey of opportunity? Join a team of 750+ employees in 21 countries in the first consultancy originating from CEE. We bring together digital and advisory as an international collaboratory where every talent can shine, every employee can become a partner, and every partner can become a shareholder. We are explorers at heart, powered by diversity, passionate for growth and united by integrity by our core organizational values. 
Are you passionate about optimising internal processes and ensuring seamless operations? Our Headquarters stream is the cornerstone that supervises HR, recruitment, marketing, finance, administration, legal, and other internal functions. We are dedicated to developing effective, cutting-edge solutions that support our teams and propel our company to success. If you thrive in a fast-paced environment and are eager to play a key role in our pursuit of operational excellence, come aboard and become an integral part of our journey towards continuous improvement. 
Take the step towards your journey with us and join us as an Operations and Administration Specialist in Ukraine.

You will:

  • Manage the full cycle of document flow, including preparation of contracts, service acts, and documents, ensuring accuracy and timely execution;
  • Coordinate digital document signing processes and collaborate closely with Accounting to verify data in financial systems;
  • Organize and execute corporate events (team buildings, trainings, offsites) from concept planning to logistics and post-event feedback collection;
  • Manage event budgets, work with vendors, obtain invoices, and coordinate expense approvals with the Finance team;
  • Support corporate culture initiatives, including employee recognition, birthday greetings, and preparation of welcome packs for new hires;
  • Oversee office operations, including interaction with coworking providers, access management, and monitoring of service usage limits;
  • Coordinate logistics and shipments, maintain accurate tracking records;
  • Manage travel arrangements and calculate per diems;
  • Process HR-related requests in Jira, including onboarding, offboarding, and employment status changes;
  • Ensure smooth cross-functional communication with HR, IT, Payroll, and Administration teams to support operational efficiency.

Requirements:

  • BSc or MSc degree, preferably in Management, Economics, Finance, Business Administration, or a related field;
  • Fluent Ukrainian and at least intermediate level of English (both written and spoken), with the ability to prepare business documentation and support internal communications in both languages;
  • Basic understanding of financial processes and tools, including experience working with accounting systems (1C), data verification, cost allocation, and budget control;
  • Experience in administrative, operational, or HR support, including document management, vendor coordination, event organization, and cross-functional collaboration with different departments;
  • Excellent personal qualities – structured thinking, strong attention to detail, proactivity, well-developed communication skills, emotional intelligence, and the ability to work effectively in a multitasking environment.

Benefits:

  • Professional Growth – we support your career development, offering performance and salary reviews once a year to ensure your progress is recognized and rewarded;
  • Flexible Working Hours – you can manage your workday with flexibility;
  • Culture & Connection – from team bonding activities like Christmas parties and summer events to spontaneous celebrations, monthly breakfasts, or team lunches, we celebrate wins—big or small—together;
  • Gifts Programme – welcome boxes, birthday surprises, and holiday cheer ensure your special moments are always recognized;
  • Continuous Learning – from expert-led trainings to personal development budgets, your growth is our priority;
  • Local Benefits Package – enjoy a comprehensive benefits package to support your well-being and professional needs, including Health Basket, charging stations, and team sports activities reimbursement.

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