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Executive Assistant

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Hello!

🌍 Are you passionate about making a real difference in people’s lives worldwide?
Join OPEC Fund where your work supports global development, fosters economic growth, and helps improve communities across the globe.
About the OPEC Fund
Our client, the OPEC Fund for International Development, is a multilateral development finance institution established in 1976. With partnerships spanning countries and organisations worldwide, the Fund finances projects that expand opportunities and promote sustainable progress. Civitta supports the OPEC Fund by providing temporary agency workers.
We are looking for
Temporary position (1 month): Executive Assistant to support the Office of the Senior Manager within the Strategy Department.
The role is on-site in Vienna, Austria.

What will you do:

  • Provide secretarial and clerical support to the Office of the Senior Manager.
  • Manage incoming and outgoing correspondence, ensuring accuracy, confidentiality, and timely distribution.
  • Draft correspondence and reports in English and, where possible, other languages.
  • Arrange meetings, duty travel, visas, and logistics for the Senior Manager.
  • Take minutes, prepare records, and manage the Office calendar.
  • Assist in coordinating submissions for budget and work programs.
  • Ensure timely preparation of documentation for high-level meetings, including the Governing Board and Ministerial Council.
  • Support coordination across departments, workshops, and trainings.
  • Maintain effective electronic and physical filing systems.

What is required of your profile:

  • Bachelor’s degree in a relevant field.
  • 7–10 years of professional experience in administrative/secretarial roles.
  • At least three years of experience at a responsible level in a large international organization.
  • Availability to start immediately or within one week at the latest.
  • Fluency in English; knowledge of French, Arabic, German, or Spanish is an asset.
  • Strong organisational, communication, and teamwork skills, with the ability to multitask and perform under pressure.

What we offer:

  • A one-month temporary position in a prestigious international organisation.
  • Monthly gross salary 5,200 EUR.
  • Opportunity to contribute to global development in a multicultural environment.
  • Interesting and varied tasks supporting high-level operations.
  • Possibility of contract extension.
  • Become part of a dynamic, multicultural work environment and apply by October 30, 2025.
  • For more information, click the Apply button or contact us at agne.vä[email protected].

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