Senior Tender Manager

• Lead and oversee the end-to-end preparation of complex EU tender applications, ensuring 100% technical and administrative compliance. Lead and prepare applications for framework contracts;
• Manage the frameworks and subsequent applications to call-offs;
• Manage communication within the team and with partner companies being part of the frameworks;
• Search for in-house and external experts according to given criteria and maintain a relationship with them;
• Regularly monitor and analyse the list of tenders published by international donor organisations;
• Submit tenders when requested, and respectively, maintain subscriptions to the international submission platforms;
• Prepare and regularly update the status of tender submissions in the database/dashboard;
• Conduct detailed market research to identify potential tenders and suitable consortium partners, and helping in closing the consortia including preparation of company portfolio;
• Ensure strict confidentiality of all tender-related information.

• Bachelor’s degree in Business Administration, Economics, Law, or a related field;
• Up to 5 years of professional experience in tender management, with a strict requirement for a proven track record in successfully managing EU-funded tenders (e.g., DG INTPA, DG NEAR, or Horizon Europe), including application for and management of framework contracts;
• Deep understanding of the PRAG (Procurement and Grants for European Union external actions) guidelines and/or the EU Financial Regulation;
• Ability to manage the entire lifecycle of an EU tender, from the Expression of Interest (EoI) and shortlisting to the final technical and financial offer;
• Exceptional ability to coordinate international consortia and manage the administrative “bureaucracy” (Legal Entity forms, Financial Identification, etc.) inherent in EU bidding;
• Ability to work under tight deadlines and manage multiple tender processes simultaneously;
• Proficiency in Microsoft Office Suite, particularly Word and Excel and Tender submission platforms;
• Leadership skills to coordinate technical and financial inputs;
• Fluency in spoken and written English.

• Professional Growth – We support your career development, offering performance and salary reviews once a year to ensure your progress is recognized and rewarded;
• Flexible Working Hours – Manage your workday with flexibility and the option to work from home when needed, while enjoying our city-centre offices as a convenient, collaborative workspace;
• Culture & Connection – From team bonding activities like Christmas parties and summer events to spontaneous celebrations, monthly breakfasts, or team lunches, we celebrate wins—big or small—together;
• International Offsite Trips – Each year, we travel to an exciting destination to spend time with the entire Civitta team, strengthening connections and creating unforgettable memories;
• Gifts Programme – Welcome boxes, birthday surprises, and holiday cheer ensure your special moments are always recognized;
• Continuous Learning – From expert-led trainings to personal development budgets, your growth is our priority;
• Local Benefits Package – Enjoy a comprehensive benefits package to support your well-being and professional needs.

The salary for this position ranges from 15000 PLN gross to 18500 PLN gross and depends on your previous experience and assessment during interviews.