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Office Assistant

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Headquarters Office Administration Estonia
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Hello!

Ready to embark on a journey of opportunity? Join a team of 750+ employees in 21 countries in the first consultancy originating from CEE. We bring together digital and advisory as an international collaboratory where every talent can shine, every employee can become a partner, and every partner can become a shareholder. We are explorers at heart, powered by diversity, passionate for growth and united by integrity by our core organizational values.
Are you passionate about optimising internal processes and ensuring seamless operations? Our Headquarters stream is the cornerstone that supervises HR, finance, administration, legal, and other internal functions. We are dedicated to developing effective, cutting-edge solutions that support our teams and propel our company to success. If you thrive in a fast-paced environment and are eager to play a key role in our pursuit of operational excellence, come aboard and become an integral part of our journey towards continuous improvement.
Take the step towards your journey with us and join us as an Office Assistant in our Tallinn or Tartu office.

You will:

  • Support the Head of Operations in the Nordics with various tasks to ensure smooth day-to-day operations in the region (Estonia, Finland, Sweden, Denmark).
  • Organize and assist with social activities and events that foster team engagement and culture.
  • Handle HR-related tasks, including managing documentation, employment contracts, and administrative records.
  • Maintain efficient archiving and filing systems for key documents and records.
  • Oversee booking arrangements for meetings, travel, and events to ensure seamless coordination.
  • Take care of office upkeep, creating a welcoming and productive environment for all employees.
  • Oversee employee well-being, supporting initiatives that enhance the workplace experience.

Requirements:

  • A people-oriented personality with strong attention to detail and a proactive, “can and will do!” attitude.
  • Proficient in Microsoft Office programs and familiar with or eager to learn new tools.
  • Solid understanding of employment law or willingness to quickly learn, including the basics of Finnish, Swedish, and Danish employment regulations.
  • Fluent in Estonian and English, with great verbal and written communication skills.
  • Availability to work onsite daily to support office operations and team collaboration.

Benefits:

  • We believe in the fast professional growth of our employees, so we offer performance and salary reviews once a year;
  • Regular training and experience-sharing sessions;
  • Flexible working hours and location – we trust you to manage your time and choose where to work from (the flexibility to work from Tallinn, Tartu, or remotely from home);
  • Company offsite – every year the whole company travels to a foreign location to spend time together;
  • Team bonding activities – we like finding new and creative ways to celebrate life together;
  • Sports and health benefits contributing to your well-being.

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