Administrative Assistant

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How about working for a safer Europe?
Eu-LISA is a European agency responsible for the operational management of large-scale IT systems for asylum, border management and migration policies of the EU. The agency is located in Tallinn, Strasbourg and Brussels. CIVITTA is providing external assistance services to the agency since 2014.
We are looking for
Administrative Assistant
You will be working together with staff members, Units and Departments of eu-LISA as well as external parties to ensure smooth running of the organisation.

You will:

  • Drafting documents such as reports, meeting minutes, presentations; maintaining updated internal documentation.
  • Timely and efficient execution of the activities foreseen in the annual plan.
  • Assist in coordination of task with service providers, preparation and follow up of files; budget definition, execution and monitoring.
  • Coordinate the flow of work in liaison with other staff members, Units and Departments involved, as well as with external parties.
  • Keeping the agenda, organizing and coordinating appointments, meetings for the units and departments.
  • Supporting in the definition and implementation of strategies and policies
  • You will be expected to contribute to the organization, and take part in events and workshops.
  • Performing any other tasks assigned by the Head of Unit.


  • A level of education which corresponds to a completed university degree.
  • At least 3 years of experience in the administration or human resources or finance or communications or event management field.
  • Good communication and interpersonal skills.
  • Administrative skills. 
  • Ability to cooperate smoothly in the multicultural environment.
  • Advanced use of Microsoft Office tools.
  • Excellent knowledge of English, both spoken and written, at least at a C1 level.
  • You are a national of European Union countries, or national of Norway, Iceland, Lichtenstein or Switzerland.


  • An opportunity to work in an international environment of important and prestigious organization for an attractive salary and additional benefits.


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